RESPONSIBILITIES:

The incumbent will be responsible for, but not limited to, the following:

Adjustment on student accounts:

• Adjust tuition and exam fees to that of the year of re-registration and examination to refund and give accurate account balances to students;
• Adjust accounts of finalists three months before graduations dates to have accurate accounts mailed with graduation invitation letters; and
• Perform quality control of tuition levies and review of students’ accounts after billing for billing of fees in the current year.

Student Accounts – Pay-outs and refunds to students:

• Receive completed disbursement forms and supporting documents and execute quality control; and
• Forward completed forms to SSC to schedule students’ payouts accordingly.

Terminations:

• Audit and finalise accounts of terminated students in the month of receiving forms from Distance Education Administration;
• Audit the account to levy the correct percentage of tuition fees on accounts of students who have received study material and levy a termination fee;
• Refund to Fundi loans not utilised on fees;
• Check termination forms for correctness of information such as name, address, course code, termination date as well as student number to ensure that the right student and programme are terminated; and
• Sign and date termination forms to acknowledge correctness and send the original termination forms to Records.

Handing over of accounts to collections:

• Hand over the accounts of students who have debit balances to Collections after they have discontinued or completed studies.

Service Delivery

• Assist University clients and stakeholders timeously in a cordial and professional way.

General and Ad-hoc administration:

• Debit remarked but failed modules through posts before the next examinations;
• File financial documents and other related transactional documents;
• Ensure that deposits made are on the students’ accounts; and
• Perform ad-hoc tasks given from time to time by management.

MINIMUM REQUIREMENTS:

• Relevant 3 years’ National Diploma or equivalent with Accounting as a subject; and
• Two years’ experience in financial environment preferably in student administration.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Administration of distance education student accounts;
• Student funding processes;
• Financial systems e.g. PeopleSoft or equivalent ERP;
• Analysis of transactions;
• Financial administration;
• Client service and enquiries;
• Computer literacy (Microsoft packages);
• Communication and negotiation;
• Ability to work under pressure and meet deadlines;
• Ability to pay attention to detail; and
• Ability to meet deadlines.

ADDED ADVANTAGES AND PREFERENCES:

• A degree in Finance or equivalent qualification with Accounting as a subject;
• Three years’ experience in:
  • a financial environment or in a higher education environment;
  • administration of refunds and bursaries; and
  • the use of PeopleSoft or equivalent Enterprise Resource Planning (ERP) system.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.

In applying for this post, please attach:

• A cover letter addressing the minimum requirements;
• A comprehensive CV;
• Certified copies of qualifications;
• Certified copy identity document; and
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 21 December 2022

Applications that do not comply with the minimum requirements will not be considered.

Applications with incomplete documents/information will not be considered

No application will be considered after the closing date.

ENQUIRIES: Mr Phakade Grant, Tel: (012) 420 4028 or email grant.phakade@up.ac.za for application-related enquiries (No applications will be accepted on this e-mail address).

Should you not hear from the University of Pretoria by 21 March 2023, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidate consents to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.

Closing Date:21 December 2022

HOW TO APPLY

Click Here to Submit your CV and Application on Company Website