14 Jan 2021

Full-Time Executive Personal Assistant by Vodacom

Vodacom – Posted by JobdirectaSouthAfrica Staff Guateng

Job Description

The Executive Personal Assistant will be responsible for managing the business administration and project support function within the office of the 2 Managing Executives, Technology Finance Business Partnering and Financial Planning & Analysis. The successful candidate will serve as the primary point of contact for this office.

Responsibilities For This Role Will Include

Administrative Support

  • Real time email management and prioritisation
  • ME’s message management and telephone screening
  • Guest reception
  • Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
  • Prepare, review, proofread and edit documents prepared for the MEs signature
  • Ensure that the ME’s are well prepared for meetings
  • Devise and maintain office management systems, including data management and filing
  • Administrative support during meetings in terms of accurate minute taking
  • Document compilation and/or consolidation in line with various submission requirements
  • Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
  • Draft and complete reports that may require input from all departments and is presented to the Executive

Budget and Expense Management

  • Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
  • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
  • Ensure that tax invoices and receipts are collected for payment purposes
  • Expenditure to be reconciled in accordance with source and reference data
  • Process reconciliations and payments within turnaround time
  • Process expense reports
  • Budget transfers

Travel Management

  • Manage all travel for local and international trips
  • Prepare the ME’s itinerary for all trips
  • Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

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Event Management

  • Event management for all functions hosted by the ME’s office for their cost centre
  • Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. Project Management
  • Carry out specific projects and related research
  • Work with project teams
  • Project coordination on demand

The Ideal Candidate For This Role Will Have

  • Matric
  • Relevant Secretarial certificate / Diploma essential
  • Project management qualification advantageous

Minimum Of 5 – 8 Years Secretarial Experience Which Includes

  • Project management and project coordination
  • a minimum of 3 years’ experience as an Executive PA supporting an Executive Director in a listed company
  • a minimum of 3 years working in a (BU) related environment
  • Project management experience
  • Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
  • Knowledge of office management (essential)
  • Knowledge of IT/Telecommunications environment (advantageous)
  • Financial administration experience
  • Knowledge of SAP EVO (advantageous)

Please Follow the Instruction below for a Successful Application

Click Here to Submit your CV and Application on Company Website

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Job Categories: Administrative/Secretarial Jobs in South Africa. Job Types: Full-Time. Job Tags: Vodacom job vacancies in SA. Salaries: GHS 8,000 - 10,000. Prominent words: administration, administrative, administrative support, budget, executive, experience, knowledge, management, meetings, office, project, project management, responsible, and support.

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